[BCMA Broadcast] RFQ - Grants Coordinator
Jim Harding
JHarding@MuseumsAssn.bc.ca
Fri, 18 Mar 2005 18:07:47 -0800
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<div align=3D"left"><font face=3D"Verdana"><span style=3D"font-size:10pt">=
<b><u>Request for Qualifications (RFQ)</u></b><b>:    =
       </b></span></font></div>
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<div align=3D"left"><font face=3D"Verdana" size=3D"3"><span style=3D"font-=
size:12pt"><b>Grants Coordinator</b></span></font></div>
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</div>
<div align=3D"left"><font face=3D"Verdana"><span style=3D"font-size:10pt">=
British Columbia Museums Association has issued this Request for
Qualifications (RFQ) to interested and qualified museum professionals for
the contracted position of “Grants Coordinator”. </span></font><=
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<div align=3D"left"><font face=3D"Verdana"><span style=3D"font-size:10pt">=
<b>Deadline:   Must be received by 5:00 pm, Thursday, March 31, =
2005.</b>  </span></font></div>
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<div align=3D"left"><font face=3D"Verdana"><span style=3D"font-size:10pt">=
<b>Brief Description:</b> </span></font></div>
<div align=3D"left"><font face=3D"Verdana"><span style=3D"font-size:10pt">=
B.C. Museums Association, (BCMA), the provincial parent association of
museums and galleries in B.C. since 1957, in partnership with the British
Columbia Arts Council, (BCAC), has successfully administered and delivered=
BCAC’s “Operating Assistance for Public Museums Program” fo=
r the past nine
years and has just renewed this arrangement for 2005-06. The Program has
also entered the second of a joint two-year Program Review.</span></font><=
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<div align=3D"left"><font face=3D"Verdana"><span style=3D"font-size:10pt">=
Reporting to BCMA’s Executive Director,</span></font><font face=3D"Ve=
rdana" color=3D"#ff0000"><span style=3D"font-size:10pt"> </span></font><fo=
nt
face=3D"Verdana"><span style=3D"font-size:10pt">the Grants Coordinator wil=
l</span></font><font face=3D"Verdana" color=3D"#ff0000"><span style=3D"fon=
t-size:10pt"> </span></font><font face=3D"Verdana"><span
style=3D"font-size:10pt">assume
responsibility for</span></font><font face=3D"Verdana" color=3D"#ff0000"><=
span style=3D"font-size:10pt"> </span></font><font face=3D"Verdana"><span =
style=3D"font-size:10pt">the administration
and delivery of the Program.</span></font><font face=3D"Verdana" color=3D"=
#ff0000"><span style=3D"font-size:10pt"> </span></font></div>
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<div align=3D"left"><font face=3D"Verdana"><span style=3D"font-size:10pt">=
<b>Term</b>:  </span></font></div>
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Candidates must be available to start immediately. </span></font></div>
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<div align=3D"left"><font face=3D"Verdana"><span style=3D"font-size:10pt">=
Contract is to run 12 months, from April 2005 to March 31, 2006, and is
renewable, subject to annual service review and continued renewal of the
Program with BCAC. This contract does not preclude</span></font><font face=
=3D"Verdana" color=3D"#ff0000"><span style=3D"font-size:10pt"> </span></fo=
nt><font face=3D"Verdana"><span style=3D"font-size:10pt">concurrent
consulting
retainers from other sources, providing they are not with Program clients.=
</span></font></div>
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<div align=3D"left"><font face=3D"Verdana"><span style=3D"font-size:10pt">=
<b>Contract Fee:</b>        </span=
></font></div>
<div align=3D"left"><font face=3D"Verdana"><span style=3D"font-size:10pt">=
Contract is $32,620.</span></font><font face=3D"Verdana"><span style=3D"fo=
nt-size:10pt"> </span></font></div>
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An additional $3,200 for subcontracting a temporary “Grants Assistant=
” and
a travel allowance are also provided.</span></font></div>
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<b>Responsibilities:</b> </span></font></div>
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- Provide advice to current and would-be clients on all aspects of the
Program, through various means including personal meetings, workshops
and site visits;</span></font></div>
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<div align=3D"left"><font face=3D"Verdana"><span style=3D"font-size:10pt">=
- Maintain relevant information on the Program, as well as other Programs
of the Cultural Services Branch (CSB), and BCAC;</span></font></div>
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- Respond to BCAC requests for information, as required;</span></font></di=
v>
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- Ensure the efficient flow of pertinent information between the BCMA and
the BCAC;</span></font></div>
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<div align=3D"left"><font face=3D"Verdana"><span style=3D"font-size:10pt">=
- Ensure that the general membership of the BCMA, as well as non-
members, is appraised of the BCMA’s role in the administration and de=
livery
of the Program;</span></font></div>
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<div align=3D"left"><font face=3D"Verdana"><span style=3D"font-size:10pt">=
- Promote Program application accessibility and deadlines;</span></font></=
div>
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<div align=3D"left"><font face=3D"Verdana"><span style=3D"font-size:10pt">=
- Receive and process operating assistance applications, ensuring eligibil=
ity,
accuracy and completeness;</span></font></div>
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<div align=3D"left"><font face=3D"Verdana"><span style=3D"font-size:10pt">=
- Recruit, train and supervise a temporary Grants Assistant for the effici=
ent
processing of client applications;</span></font></div>
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<div align=3D"left"><font face=3D"Verdana"><span style=3D"font-size:10pt">=
- Prepare, distribute and represent applications to the adjudication panel=
,
and in general, support the needs of the adjudication system;</span></font=
></div>
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<div align=3D"left"><font face=3D"Verdana"><span style=3D"font-size:10pt">=
- Through consultation with the BCAC, ensure that the peer adjudication
system remains fair, equitable and fully independent;</span></font></div>
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<div align=3D"left"><font face=3D"Verdana"><span style=3D"font-size:10pt">=
- Monitoring compliance with terms and conditions related to award
recommendations;</span></font></div>
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<div align=3D"left"><font face=3D"Verdana"><span style=3D"font-size:10pt">=
- Conveying program application decisions and all correspondence to client=
s
of the Program;</span></font></div>
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<div align=3D"left"><font face=3D"Verdana"><span style=3D"font-size:10pt">=
- Assist in conducting and completing any required Program Review;</span><=
/font></div>
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<div align=3D"left"><font face=3D"Verdana"><span style=3D"font-size:10pt">=
- Complete a written annual report for BCMA / BCAC and interim Program
updates as required.</span></font></div>
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<div align=3D"left"><font face=3D"Verdana"><span style=3D"font-size:10pt">=
<b>Qualifications:</b> </span></font></div>
<p><font face=3D"Verdana"><span style=3D"font-size:10pt">Respondents are r=
equired to submit a specific, maximum 2-page
“Statement of Qualifications” directly related to the above Prog=
ram tasks
and objectives, including: </span></font></p>
<p><font face=3D"Verdana"><span style=3D"font-size:10pt">- Proven experien=
ce in successful program administration requiring client
liaison, application process(es), budget analysis and assessment for
representation to a peer adjudication panel;</span></font></p>
<p><font face=3D"Verdana"><span style=3D"font-size:10pt">- Previous govern=
ment program administration and delivery experience;</span></font></p>
<p><font face=3D"Verdana"><span style=3D"font-size:10pt">- Formal training=
and/or practical experience with the operation of a
museum in an administrative and/or management capacity, with a working
knowledge of best practices, procedures, and costs and revenue-generation
involved in museum operations;</span></font></p>
<p><font face=3D"Verdana"><span style=3D"font-size:10pt">- Extent of your =
current working knowledge of, and relationship(s) within,
the BC museums community;</span></font></p>
<p><font face=3D"Verdana"><span style=3D"font-size:10pt">- IT capabilities=
and/or training, including databases, online applications,
client orientation and support;</span></font></p>
<p><font face=3D"Verdana"><span style=3D"font-size:10pt">- Excellent writt=
en analysis, recommendation, reporting and communication
skills;</span></font></p>
<p><font face=3D"Verdana"><span style=3D"font-size:10pt">- Discretion, dip=
lomacy, consultancy and verbal communication skills are
essential. </span></font></p>
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<div align=3D"left"><font face=3D"Verdana"><span style=3D"font-size:10pt">=
<b>How to Apply:</b> </span></font></div>
<div align=3D"left"><font face=3D"Verdana"><span style=3D"font-size:10pt">=
Please submit:</span></font></div>
<ol>
<li style=3D"margin-left=3D8mm; margin-right=3D0mm; padding-left=3D0mm; fo=
nt-family=3D Verdana; ">
<p><font face=3D"Verdana"><span style=3D"font-size:10pt">A current CV, inc=
luding the level and source(s) of post-secondary
education attained; </span></font></p>
</li>
<li style=3D"margin-left=3D8mm; margin-right=3D0mm; padding-left=3D0mm; fo=
nt-family=3D Verdana; "><font face=3D"Verdana"><span style=3D"font-size:1=
0pt">The above (and separate) Statement
of Qualifications;</span></font></li>
<li style=3D"margin-left=3D8mm; margin-right=3D0mm; padding-left=3D0mm; fo=
nt-family=3D Verdana; "><font face=3D"Verdana"><span style=3D"font-size:1=
0pt">A covering letter including:</span></font></li>
</ol>
<ul>
<li style=3D"margin-left=3D14mm; margin-right=3D0mm; padding-left=3D0mm; f=
ont-family=3D Verdana; "><font face=3D"Verdana"><span style=3D"font-size:=
10pt">Statement of interest, availability
and commitment;</span></font></li>
<li style=3D"margin-left=3D14mm; margin-right=3D0mm; padding-left=3D0mm; f=
ont-family=3D Verdana; "><font face=3D"Verdana"><span style=3D"font-size:=
10pt">Concurrent and/or prospective contractual
commitments over the
Program term;</span></font></li>
<li style=3D"margin-left=3D14mm; margin-right=3D0mm; padding-left=3D0mm; f=
ont-family=3D Verdana; "><font face=3D"Verdana"><span style=3D"font-size:=
10pt">Three current museum professional
references with contact
information.</span></font></li>
</ul>
<font face=3D"Verdana"><span style=3D"font-size:10pt"> </span></font>
<div align=3D"left"><font face=3D"Verdana"><span style=3D"font-size:10pt">=
Submissions in writing are to be mailed or delivered to:</span></font></di=
v>
<div align=3D"left"><font face=3D"Arial"><span style=3D"font-size:10pt"> <=
/span></font></div>
<div align=3D"left"><font face=3D"Verdana"><span style=3D"font-size:10pt">=
<b>BC Museums Association – “Grants Coordinator” </b></span=
></font></div>
<div align=3D"left"><font face=3D"Verdana"><span style=3D"font-size:10pt">=
<b><u>Attn</u></b><b>:   Jim Harding, Executive Director </b></s=
pan></font></div>
<div align=3D"left"><font face=3D"Verdana"><span style=3D"font-size:10pt">=
<b>Suite 204, 26 Bastion Square </b></span></font></div>
<div align=3D"left"><font face=3D"Verdana"><span style=3D"font-size:10pt">=
<b>Victoria, BC   V8W 1H9</b> </span></font></div>
<div align=3D"left"><br/></div>
<div align=3D"left"><font face=3D"Verdana"><span style=3D"font-size:10pt">=
<b>OR by email</b> with “Grants Coordinator” entered in the Subj=
ect line, the
three (3) required documents (listed above) attached in Word (only) and
emailed in confidence to: </span></font></div>
<div align=3D"left"><font face=3D"Verdana" color=3D"#008000"><span style=3D=
"font-size:10pt"><u>JHarding@museumsassn.bc.ca</u></span></font><font face=
=3D"Verdana"><span style=3D"font-size:10pt"> </span></font></div>
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</div>
<div align=3D"left"><font face=3D"Verdana"><span style=3D"font-size:10pt">=
No telephone, email inquiries or in-person inquiries or faxed submissions,=
please. </span></font></div>
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</div>
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</div>
<div align=3D"left"><font face=3D"Verdana"><span style=3D"font-size:10pt">=
<b>Deadline:   Must be received by 5:00 pm, Thursday, March 31, =
2005.  </b></span></font></div>
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</div>
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<div align=3D"left"><font face=3D"Verdana"><span style=3D"font-size:10pt">=
BC Museums Association, on behalf of the BC Arts Council, wishes to thank
all interested parties in advance, however only those applicants chosen fo=
r
an interview will be contacted. </span></font></div>
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<div align=3D"left"><font face=3D"Verdana"><span style=3D"font-size:10pt">=
The decision of the selection committee will be final. No results will be =
given
to individual applicants. No appeals will be heard or selection rationale
given.</span></font></div>
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<div align=3D"left"><font face=3D"Verdana"><span style=3D"font-size:10pt">=
PLEASE FORWARD THIS ANNOUNCEMENT. Thank you.</span></font></div>
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---   30    --- </span></font></div>
<div align=3D"left"><font face=3D"Verdana"><span style=3D"font-size:10pt">=
_______________________________</span></font></div>
<div align=3D"left"><font face=3D"Verdana"><span style=3D"font-size:10pt">=
Jim Harding, ED</span></font></div>
<div align=3D"left"><font face=3D"Verdana"><span style=3D"font-size:10pt">=
BC Museums Association</span></font></div>
<div align=3D"left"><font face=3D"Verdana"><span style=3D"font-size:10pt">=
(250) 356-5694</span></font></div>
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