[BCMA Broadcast] RFQ - Grants Coordinator - Second Call

[Jim Harding]

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To:             	bcma-l@museumsassn.bc.ca
From:           	bcma-l-admin@museumsassn.bc.ca
Subject:        	RFQ - Grants Coordinator - Second Call


Request for Qualifications (RFQ): 

Grants Coordinator

British Columbia Museums Association has issued this second Request for 
Qualifications (RFQ) to interested and qualified museum professionals for 
the contracted position of “Grants Coordinator”. 


Deadline: Must be received by 5:00 pm, Thursday, March 31, 2005. 

Brief Description: 
B.C. Museums Association, (BCMA), the provincial parent association of 
museums and galleries in B.C. since 1957, in partnership with the British 
Columbia Arts Council, (BCAC), has successfully administered and delivered 
BCAC’s “Operating Assistance for Public Museums Program” for the past nine 
years and has just renewed this arrangement for 2005-06. The Program has 
also entered the second of a joint two-year Program Review.

Reporting to BCMA’s Executive Director, the Grants Coordinator will assume 
responsibility for the administration and delivery of the Program. 


Term: 
Candidates must be available to start immediately. 

Contract is to run 12 months, from April 2005 to March 31, 2006, and is 
renewable, subject to annual service review and continued renewal of the 
Program with BCAC. This contract does not preclude concurrent consulting 
retainers from other sources, providing they are not with Program clients. 


Contract Fee:
Contract is $32,620. 
An additional $3,200 for subcontracting a temporary “Grants Assistant” and 
a travel allowance are also provided.


Responsibilities: 
- Provide advice to current and would-be clients on all aspects of the 
Program, through various means including personal meetings, workshops 
and site visits;

- Maintain relevant information on the Program, as well as other Programs 
of the Cultural Services Branch (CSB), and BCAC;

- Respond to BCAC requests for information, as required;

- Ensure the efficient flow of pertinent information between the BCMA and 
the BCAC;

- Ensure that the general membership of the BCMA, as well as non- 
members, is appraised of the BCMA’s role in the administration and delivery 
of the Program;

- Promote Program application accessibility and deadlines;

- Receive and process operating assistance applications, ensuring eligibility, 
accuracy and completeness;

- Recruit, train and supervise a temporary Grants Assistant for the efficient 
processing of client applications;

- Prepare, distribute and represent applications to the adjudication panel, 
and in general, support the needs of the adjudication system;

- Through consultation with the BCAC, ensure that the peer adjudication 
system remains fair, equitable and fully independent;

- Monitoring compliance with terms and conditions related to award 
recommendations;

- Conveying program application decisions and all correspondence to clients 
of the Program;

- Assist in conducting and completing any required Program Review;

- Complete a written annual report for BCMA / BCAC and interim Program 
updates as required.


Qualifications: 
Respondents are required to submit a specific, maximum 2-page “Statement 
of Qualifications” directly related to the above Program tasks and objectives, 
including: 
- Proven experience in successful program administration requiring client 
liaison, application process(es), budget analysis and assessment for 
representation to a peer adjudication panel;
- Previous government program administration and delivery experience;
- Formal training and/or practical experience with the operation of a 
museum in an administrative and/or management capacity, with a working 
knowledge of best practices, procedures, and costs and revenue-generation 
involved in museum operations;
- Extent of your current working knowledge of, and relationship(s) within, 
the BC museums community;
- IT capabilities and/or training, including databases, online applications, 
client orientation and support;
- Excellent written analysis, recommendation, reporting and communication 
skills;
- Discretion, diplomacy, consultancy and verbal communication skills are 
essential. 

How to Apply: 
Please submit:

    A current CV, including the level and source(s) of post-secondary 
    education attained; 
*   The above (and separate) Statement of Qualifications; 
*   A covering letter including: 

*   Statement of interest, availability and commitment; 
*   Concurrent and/or prospective contractual commitments over 
    the Program term; 
*   Three current museum professional references with contact 
    information. 
 Submissions in writing are to be mailed or delivered to:

BC Museums Association – “Grants Coordinator” 
Attn: Jim Harding, Executive Director 
Suite 204, 26 Bastion Square 
Victoria, BC V8W 1H9 

OR by email with “Grants Coordinator” entered in the Subject line, the 
three (3) required documents (listed above) attached in Word (only) and 
emailed in confidence to: 
JHarding@museumsassn.bc.ca 

No telephone, email inquiries or in-person inquiries or faxed submissions, 
please. 


Deadline: Must be received by 5:00 pm, Thursday, March 31, 2005. 


BC Museums Association, on behalf of the BC Arts Council, wishes to thank 
all interested parties in advance, however only those applicants chosen for 
an interview will be contacted. 

The decision of the selection committee will be final. No results will be given 
to individual applicants. No appeals will be heard or selection rationale 
given.

PLEASE FORWARD THIS ANNOUNCEMENT. Thank you.

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_______________________________
Jim Harding, ED
BC Museums Association
(250) 356-5694

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