[BCMA MBEN] IMPORTANT: BCMA AGM Workshops UPDATE

[Jim Harding]

Hello Members; 

We have received a supportive response from members and stakeholders 
for the format and content of the BC Museums Association's 1-Day 
Workshop & Annual General Meeting 2012 Luncheon this Friday, June 29th. 


Unfortunately, due to this being the only available date at the host location, 
we have received almost as many "regrets" from people unable to attend, 
purely due to the pending Canada Day long weekend.  


Consequently, and out of respect for our instructors' prep time, we have not 
received a sufficient number of participants to proceed with either of the two 
concurrent workshops, nor our guest speaker this Friday, so the morning 
part of the program has been cancelled. 


These two proven workshops will be offered in their full format at 
Conference 2012, October 17- 20, 2012 in Kamloops, BC.  


HOWEVER: Council will proceed with the AGM Luncheon (with a new menu 
& reduced luncheon price of $20.00), including the sneak preview 
presentations of the Conference 2012 program and Kamloops Host 
Committee's special event plans. 


BCMA is obligated to hold an AGM by September 30th, given our March 31st 
fiscal year-end. However Council wanted to proceed with its planned face- 
to-face and the AGM on June 29th, out of respect for those Council 
members completing terms; to get new Council members onboard right 
away to undertake the important committee work and re-examination of how 
we operate and our member services; and to provide more valuable support 
to the Host Committee for the successful delivery of Conference 2012 this 
fall. Postponing the 1-Day 2012 AGM & Workshop program to later this 
summer was not deemed feasible, and a September date would not allow 
Council enough time before Conference 2012 to accomplish these goals. 


Therefore, Council invites you to attend the AGM Luncheon this Friday to 
help ensure a quorum, but also to contribute your much-valued input on the 
Association's latest developments, opportunities and challenges. 


AGM Check-in will begin at 12:00 Noon at MOV's Joyce Walley Room 
(same venue as last December´s Awards Luncheon). The afternoon's 
program is expected to be completed by 2:00pm.  

WHAT TO DO:  

1.Please confirm your AGM attendance in advance by email to: 
 BCMA at museumsassn.bc.ca & indicate whether you would like the 
 lunch * ($20.00 ea)?  

2.Deadline for confirming your AGM attendance & Lunch is:  1:00pm, 
 Thursday, June 28th (for catering purposes);  

*Pleasenote that it is not necessary to purchase lunch to attend the AGM, 
    but advance confirmation is still requested for the preparation of meeting 
    materials.  

3.Feelfree to bring additional members! New participants need to pre- 
    register by downloading the existing AGM Workshop Registration Form 
    from the BCMA homepage at:  www.museumsassn.bc.ca  and FAX-ing 
    the completed form to BCMA at: 250-387-1251 or by email to:  
    BCMA at museumsassn.bc.ca  

4.AGMMeeting documents are posted on the BCMA homepage for 
    downloading, including the proposed Agenda, Notice of Institutional 
    Member´s Voting Rep, Assignment of Proxy Vote & Call for Nominations 
    (to Council). Reports are now being posted. Watch for notification to 
    follow to members shortly. 


Again, we apologize for any inconvenience caused by this change. BCMA 
remains committed to developing this new spring event around the Annual 
General Meeting as an added professional development and member 
networking opportunity, so your support at this time is very much 
appreciated.  


We sincerely hope to still see you at the Museum of Vancouver, 1100 
Chestnut Street, Vancouver, BC this Friday, June 29th. 

Again, AGM Check-in will begin at 12:00 Noon at the Joyce Walley Room.  

Thank you.  


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_______________________________
Jim Harding, ED
BC Museums Association
(250) 356-5694