[BCMA] Job posting

[Moderated BCMA subscriber listserv.]

Job Title: Gallery Administrator

Reports to: Director

Subordinates: PT Development Associate, PT Bookkeeper, PT Outreach Educator

Summary of Functions:

Reporting to the Director and with support from the Treasurer, the Administrator is responsible for Financial and Administrative Management of the Gallery. Duties include Financial and Budgetary management, Marketing and Communications Development, Granting Coordination and Exhibition Support, Oversight and Management of Gallery volunteers and weekend staff, Planning of Education and Outreach programs and Oversight of personnel. Interim Duties include fundraising plan development and execution (including fundraising events), development and cultivation of Gallery membership, as well as overseeing the gallery’s membership, contacts, sponsor and donor database. Contingent on the Gallery’s imminent plans the position could also involve Capital campaign support and management.

Duties:

Financial Management

• Working with Director, prepares Annual Gallery and Project Budgets
• With the support of PT Bookkeeper, tracks budgets related to all financial aspects of the gallery and prepares timely reports for the  Treasurer and Board of Directors, as well as budget updates to staff
• Works with Director, Curator and staff to ensure budget projections are met.
• Working with the Director, prepares and oversees Gallery Policy Manual
• Working with the Director and Curator, oversees and coordinates Grant Applications

• Prepares budget reports for granting agencies, partners and sponsors. Works with curator and advises on special project accounting
• Responsible for managing, preparation and disbursement of tax receipts.
• Responsible for statutory reporting related to gallery finances, including HST, Annual Report prep and Grant reporting as required.

Administrative

• Oversees and Manages the Gallery Office including incoming and outgoing communication and correspondence, office equipment maintenance and inter-office communication, and coordination of special events including gallery receptions and rentals
• Working with the Director will advise on required support staff.
• With the Exhibition Manager recruits and oversees all support staff including gallery sitters and volunteers, writes grants for temporary staff, interns etc.
• Working with the Director, oversees the Gallery’s PT Educational Outreach staff and Chesterfields youth photo project

Marketing and Communications

• Develops Annual Communications Plan, including website, print and online advertising, newsletter and invitations etc.
• Oversees execution of communications plan, including website design and development, newsletter production and other promotional vehicles
• Maintaining and cultivation of press contacts and relations
• Maintain files of press coverage

Interim Duties

Fundraising and Development

• With Director, and with support of PT Development Associate, develops annual fundraising plan (Sponsorships, Foundations, Editions Sales and Promotion, Events, etc.)
• Overseeing annual Fundraising Plan execution
• Annual Fundraising events development and planning
• Overseeing Fundraising event execution

Membership

• Develop annual membership growth and cultivation plans
• Oversees the execution of Annual membership growth and cultivation plans
• Membership maintenance and retention plan development and execution
• Oversees Membership and Donor database

Skills required:

Candidate will have excellent communication and organizational skills, and good working knowledge of budget and accounting processes. Proficiency with office software and financial management software including MS Office, QuickBooks, Filemaker Pro, Campaign Monitor, WordPress and Acrobat will be highly beneficial. Experience with and knowledge of arts management, art institutions and the visual arts will be a significant asset.

Salary range will be based on experience. Benefit Package including RRSP plan is available.

Please send a resume and cover letter using subject line “Job Posting” before April 23rd, 2012 at 5:00 pm to:

info at presentationhousegallery.org

or a hard copy to:

Job posting
c/o Presentation House Gallery
333 Chesterfield Avenue
North Vancouver, BC, V7M 2G9
Canada
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