[BCMA] penticton art gallery job posting

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Interested in working at the Penticton Art Gallery? Check out this opportunity... Thanks for your time, interest and support. 



Penticton Art Gallery, Penticton, BC

Job Posting: Administrative Assistant

Application Deadline: 5:00 pm Tuesday April 11, 2017

Start Date: Monday April 17th - Monday April 24th

Applications Sent to: Brigitte Liapis, Administrator, Penticton Art Gallery 

199 Marina Way, Penticton, BC, V2A 1H5 

E-mail: admin at pentictonartgallery.com



Position Overview: 

 

The Penticton Art Gallery is looking to hire an Administrative Assistant to assist staff members with administrative and creative tasks. Duties range from: managing correspondence with visitors and other outside parties, monitoring visitors, assisting in special events planning, documenting of the collection, maintenance of gallery's computer systems and audio-visual equipment, and maintenance of the gallery's website, ensuring that it along with our social media outlets, are kept up to date.



Additional duties include: the setup and breakdown of exhibits and special events, coordinating the bi-monthly mailing of the ArtsLetter and invitations, assisting with publicity for events at the gallery. The Administrative Assistant is responsible for managing the gallery's information technology and computer systems, and must be proficient in the software that is used at the gallery, including photo-editing programs.

 

Responsibilities:



Primary Duties

 

Publicity and Promotion



1) Maintaining of the gallery’s website and social media platforms

2) Production of the bimonthly Arts Letter along with its possible redesign

3) Development and maintenance of a sponsorship program and ad sales in the ArtsLetter

4) Occasional development of catalogues and other in-house publications.

 

Administrative Duties



1) Documentation of donations intended for the permanent collection and those for fundraising purposes.

2) Learn how to do weekly bank deposit as back up as is needed

3) Learn how to do reconciliation of the Kitchen Stove Film Series as back up as is needed

4) Work with the bimonthly and weekly mail out and prepare Canada post documents

5) Ongoing cataloguing of the Permanent Collection and uploading on our website



Programming



1) Write annual Summer Student Grants (January/February)

2) Oversee the Creative Kids Summer Art program

3) Develop auxiliary gallery programming such as Painting and Pinots etc…



Other Duties



1) Fill in at the front desk as needed

2) Work at bimonthly exhibition openings & special events as needed (art auction etc ...)

 

Qualifications:



College Diplomat or Degree preferred

Minimum two years’ experience

Proficient in English (written and spoken)

Experience with creation of written or graphic content in the form of social media messages 

Computer experience in word, excel spreadsheet

Organizational skills and attention to detail

 

Competency:



Problem Solving – Identifies problems using logic and solutions to achieve the organization goals.



Taking Initiative – Looks at improving outcomes and/or process. Takes ownership and accountability for own performance. Seeks and accepts additional responsibility when appropriate.



Teamwork – Treats coworkers with respect and fairness. Shares knowledge with others to ensure the team success.



Deliver Results - Consistently achieves or exceeds all tasks and goals. Uses time efficiently and responds quickly to challenges. Prioritizes tasks based on importance.



Working Condition:



Workweek: Monday to Friday, 9:00 to 5:00 (35 hours a week)

• May be required to work overtime and will be paid straight time


Job Type: Full-time (35 hours a week)


Salary: tba 





 

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