<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=us-ascii">
<meta name="Generator" content="Microsoft Word 14 (filtered medium)">
<style><!--
/* Font Definitions */
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
@font-face
{font-family:Tahoma;
panose-1:2 11 6 4 3 5 4 4 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0cm;
margin-bottom:.0001pt;
font-size:11.0pt;
font-family:"Calibri","sans-serif";}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:#0563C1;
text-decoration:underline;}
a:visited, span.MsoHyperlinkFollowed
{mso-style-priority:99;
color:#954F72;
text-decoration:underline;}
p.MsoAcetate, li.MsoAcetate, div.MsoAcetate
{mso-style-priority:99;
mso-style-link:"Balloon Text Char";
margin:0cm;
margin-bottom:.0001pt;
font-size:8.0pt;
font-family:"Tahoma","sans-serif";}
span.EmailStyle17
{mso-style-type:personal;
font-family:"Calibri","sans-serif";
color:windowtext;}
span.EmailStyle18
{mso-style-type:personal;
font-family:"Calibri","sans-serif";
color:#1F497D;}
span.EmailStyle19
{mso-style-type:personal-reply;
font-family:"Calibri","sans-serif";
color:#1F497D;}
span.BalloonTextChar
{mso-style-name:"Balloon Text Char";
mso-style-priority:99;
mso-style-link:"Balloon Text";
font-family:"Tahoma","sans-serif";}
.MsoChpDefault
{mso-style-type:export-only;
font-size:10.0pt;}
@page WordSection1
{size:612.0pt 792.0pt;
margin:72.0pt 72.0pt 72.0pt 72.0pt;}
div.WordSection1
{page:WordSection1;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-CA" link="#0563C1" vlink="#954F72">
<div class="WordSection1">
<p class="MsoNormal"><span style="color:#1F497D">Hi All, <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">I will attach the City of Burnaby Art Education Collection Policy for your reference. I have found the EC really useful since we began it about 5 yrs. ago.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">We have a separate database for the Education Collection (we use DBTextworks/InMagic). I would recommend a separate storage area for EC Acquisitions. We use a separate form for EC Donations to keep it distinct
from our Perm. Collection.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Pros for having an EC:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">-Being able to accession items of interest/lower value/other types of significance that aren’t suitable for the permanent collection.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">-Giving broader access to collections (most of these artworks go out to schools on loan)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Cons for having an EC:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">-Potentially harder to track and to figure out responsibility for tracking locations. We have decided the Fine Arts Programmers are best for tracking these hands-on works. This requires some training, of course!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Hope this helps.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Best, <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Jennifer<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0cm 0cm 0cm">
<p class="MsoNormal"><b><span lang="EN-US" style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span lang="EN-US" style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> bcma-bounces@lists.vifa.ca [mailto:bcma-bounces@lists.vifa.ca]
<b>On Behalf Of </b>Moderated BCMA subscriber listserv.<br>
<b>Sent:</b> November-25-15 11:01 AM<br>
<b>To:</b> bcma@lists.vifa.ca<br>
<b>Subject:</b> Re: [BCMA] Education Collection questions<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D">Hello Pamela,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D"> I think we may have met at a Past Perfect workshop in Ontario, but that’s off topic. I don’t have any good resources but I would be interested in some resources that are sent along
as backup since we’re going to be developing an education from here on out and I envision some resistance.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D"> On an unofficial note a couple things pop into mind. One thing I’ve seen in the past is having an option on the donation form that should the donations not be accepted they can go
to the education collection, if deemed worthy. This kind of deals with one issue right at the door and I think it’s great, you’re not worrying about paperwork or donors as they’ve already agreed. With record keeping I’ve seen places include education items
in their collections database, prefixed or noted in some way, and others use a separate database. Combining the databases is handy as everything is in one spot but you have to be careful that items are clearly indicated as educational collection items. Beyond
that in my opinion the most important thing is to have strong policies in place as to use/storage of permanent vs. education collection items and keep it enforced. If the permanent collection is used for educational purposes now, especially hands on ones,
you’ll probably have a few people angry but they’ll have to learn it’s what’s best for the collection.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal"><span lang="EN-US" style="font-size:12.0pt;color:#1F497D">William Shepherd<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:12.0pt;color:#1F497D">Collections Officer<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:12.0pt;color:#1F497D">Swift Current Museum<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:12.0pt;color:#1F497D">44 Robert Street West<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:12.0pt;color:#1F497D">Swift Current, Saskatchewan<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:12.0pt;color:#1F497D">S9H 4M9<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:12.0pt;color:#1F497D">Phone: 306-778-4815<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:12.0pt;color:#1F497D">Fax: 306-778-4818<o:p></o:p></span></p>
</div>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0cm 0cm 0cm">
<p class="MsoNormal"><b><span lang="EN-US">From:</span></b><span lang="EN-US"> <a href="mailto:bcma-bounces@lists.vifa.ca">
bcma-bounces@lists.vifa.ca</a> [<a href="mailto:bcma-bounces@lists.vifa.ca">mailto:bcma-bounces@lists.vifa.ca</a>]
<b>On Behalf Of </b>Moderated BCMA subscriber listserv.<br>
<b>Sent:</b> Tuesday, November 24, 2015 4:46 PM<br>
<b>To:</b> British Columbia Museums Association <<a href="mailto:bcma@lists.vifa.ca">bcma@lists.vifa.ca</a>><br>
<b>Subject:</b> [BCMA] Education Collection questions<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal">Hello Everyone,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I’m looking into education collections. Does anyone know of any good resources? I’m looking for anything related: policies, procedures, what to include, use, record systems, pros/cons etc.<o:p></o:p></p>
<p class="MsoNormal">Thank you!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt">Yours, Pamela Woolner</span></b><span style="font-size:10.0pt"><br>
</span>Community Heritage Manager<o:p></o:p></p>
<p class="MsoNormal">Oliver and District Heritage Society<o:p></o:p></p>
<p class="MsoNormal">Box 847, Oliver, BC V0H 1T0<o:p></o:p></p>
<p class="MsoNormal">250-498-4027<br>
<a href="mailto:info@oliverheritage.ca">info@oliverheritage.ca</a><o:p></o:p></p>
<p class="MsoNormal"><a href="http://www.oliverheritage.ca/">www.oliverheritage.ca</a>
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
</body>
</html>