[Bcma-l] Memberships

[bcma-l@museumsassn.bc.ca]

Here at the Vernon Museum our Membership is 15.00 a month. We use triplicate
receipts, one for the member, one for the accountant, one is always left in
the receipt book. We have membership cards we did on the computer, and we do
not mail out receipts. If they mail in there membership money, there cheque
is a receipt. Most people do not want a membership card, they say they don't
want any other cards in there wallet, the odd one does. We mail out
membership reminders once a year to those who don not have e-mail.

Jean/Vernon Museum

-----Original Message-----
From: bcma-l-admin@museumsassn.bc.ca [mailto:bcma-l-admin@museumsassn.bc.ca]

Sent: Wednesday, February 27, 2008 9:09 AM
To: BCMA-L
Subject: [Bcma-l] Memberships

Good morning all

 

We are running out of membership cards/ receipts, and I am looking for 
input as to membership procedures.

 

We currently use carbonless triplicate forms, with cardstock as the 
third page. One part goes to the member as a receipt, a second to the 
accountant, and the third becomes part of the card file. The card stock 
page has a separate perforated section where a business card sized 
membership card can be filled out and detached.

 

Between phone calls, mail outs, receiving, processing then re-mailing 
membership cards along with thank you letters, costs are quite high in 
terms of paper, printing, photocopying and staff time. We have a 
proposal to raise our rates at our next AGM, however, we would still 
like to decrease our costs.

 

The re-printing of membership application/receipts and cards is our 
immediate concern. What low cost alternatives exist for membership card 
procedures? What works and does not work? Is there a way to streamline 
the process?

 

Thank you in advance for your assistance in this matter.

 

Darryl MacKenzie, BSc(CD), MA

Museum Director/ ODHS Administrator

Oliver and District Heritage Society

Box 847

Oliver, BC

V0H1T0

250-498-0490

 

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