[Bcma-l] Memberships

[bcma-l@museumsassn.bc.ca]

Good morning all

 

We are running out of membership cards/ receipts, and I am looking for 
input as to membership procedures.

 

We currently use carbonless triplicate forms, with cardstock as the 
third page. One part goes to the member as a receipt, a second to the 
accountant, and the third becomes part of the card file. The card stock 
page has a separate perforated section where a business card sized 
membership card can be filled out and detached.

 

Between phone calls, mail outs, receiving, processing then re-mailing 
membership cards along with thank you letters, costs are quite high in 
terms of paper, printing, photocopying and staff time. We have a 
proposal to raise our rates at our next AGM, however, we would still 
like to decrease our costs.

 

The re-printing of membership application/receipts and cards is our 
immediate concern. What low cost alternatives exist for membership card 
procedures? What works and does not work? Is there a way to streamline 
the process?

 

Thank you in advance for your assistance in this matter.

 

Darryl MacKenzie, BSc(CD), MA

Museum Director/ ODHS Administrator

Oliver and District Heritage Society

Box 847

Oliver, BC

V0H1T0

250-498-0490