[BCMA] Fwd: Artifacts

Mon Aug 18 14:25:56 PDT 2014

Hi Cathy, 

I also wanted to add, (in case you haven’t done so already), checking in with Interpretation at CRD Regional Parks, as the observatory is within a CRD regional park. Interpretive programs are regularly held there. Some of the objects might be useful for interpretive programming.  Check with Nancie Dohan, Coordinator of Environmental Interpretation. 250.360.3327. 

-Liz Crocker  
Salt Frog
T: 250.385.3485
E: liz at lizcrocker.ca
W: http://www.lizcrocker.ca 

Begin forwarded message:

> From: "Moderated BCMA subscriber listserv." <bcma at lists.vvv.com>
> Subject: Re: [BCMA] Artifacts
> Date: August 15, 2014 at 5:36:57 PM PDT
> To: bcma at lists.vvv.com
> Reply-To: bcma at lists.vvv.com
> 
> Hi Cathy,
> 
> I hope this will also be of some interest to others on the listserv.
> 
> I am glad to see TLC posting questions on the BCMA listserv about its heritage collection. This is a good sign in a terrible situation.
> 
> As the former Heritage Conservation Advisor for TLC I can confirm that many of the items in the collection were donations where tax receipts were indeed issued. It may be a challenge to find some of the files since they were relocated from the former TLC Head Office, and since new staff may not know what the files "look like", but they should all be there. You should find digital files under donor names and under donations-in-kind in TLC's general digital 'Membership" donor files, with hard copies of tax receipts kept in the files associated previously with the TLC Membership Department. In the 5 years I was there I also kept duplicate copies of the tax receipts in separate heritage collection donor files, and these you will find in the numbered boxes I organized and relocated to the new TLC Head Office, along with the box content lists contained in my February 28, 2013 report, which I believe you have a copy of at the office. (I will follow up with you on this.)
> 
> I won't get into the details of best practices for deaccessioning here, but generally speaking, you will first need to establish your associated records to confirm ownership and other information related to the donated items. If the items don't go back to the donors, then it is customary to first try to keep the items in the public domain, within the museum and heritage field, by posting a list (best accompanied by photographs) to this very listserv, to see if other publicly oriented not-for-profit museums or heritage sites are interested in acquiring the items for their own collections, through transfer. In this case it is important to also transfer any information, including a copy of the original donor forms if possible, to the institution acquiring the item/s. Generally try to find the best new home possible. 
> 
> Most of the items are c.1890-1910, and are in very good shape. Books are mostly 1860s and some quite valuable. I can help you with some of the donor names which I remember from some of the original donations I was involved with, but I wasn't at TLC for all of them. There are others - former volunteers - who I can put you in contact with, who may be able to help with information on earlier donations. Other items that belonged to TLC were at Craigflower Manor and Schoolhouse. I alerted the TLC Board to this fact at the time, and I don't know the details of what happened then, but I believe the items were absorbed by the Province when TLC ceased operation of the sites. There may be some paperwork you come across that should be sent to the Heritage Branch for their records in regard to these items. These items included furniture and clothing, all c.1860, and in excellent condition.
> 
> Finally, if you look under the TLC digital photo files (New Photos), under my name, you will find photographs of many of the more recently added items in the collection, with the donor names and years attached.
> 
> Well, that is all for now. This is an important project, and I will help you however I can. I will call you next week.
> 
> Thank you for taking the time to post the question on the BCMA listserv.
> 
> All the best,
> Deborah Hudson 
> 
> 
> 
> On Wed, Aug 13, 2014 at 10:24 AM, Moderated BCMA subscriber listserv. <bcma at lists.vvv.com> wrote:
> PUBLIC AUCTION is usually best as staff cannot be accused of spiriting away items inappropriately to their homes. 
> 
> If items had sentimental value to the donors (e.g. Granddad's chair) you can offer them back to the donors as long as tax receipts had not been issued. Actually one could offer them back but the tax people would want their "pound of flesh."
> 
> Sent from my iPhone
> 
> Colin MacGregor Stevens
> Richmond,
> British Columbia,
> CANADA
> 
> 
> 
> On Aug 13, 2014, at 9:14 AM, "Moderated BCMA subscriber listserv." <bcma at lists.vvv.com> wrote:
> 
>> We have some donated items we want to dispose of.  Can anyone advise the process for de-accessioning please.  We have furniture, dishes, books and other small items.
>> 
>>  
>> 
>> Cathy Armstrong
>> 
>> Office Administrator
>> 
>> TLC The Land Conservancy of BC
>> 
>>  
>> 
>> Gonzales Observatory
>> 
>> 302 Denison Road
>> 
>> Victoria, BC V8S 4K3
>> 
>>  
>> 
>> Mailing Address:
>> 
>> PO Box 50054 RPO Fairfield Plaza
>> 
>> Victoria, BC V8S 5L8
>> 
>>  
>> 
>> Phone: 250.479.8053
>> 
>> Fax:      250.744.2251
>> 
>> http://www.conservancy.bc.ca
>> carmstrong at conservancy.bc.ca
>> 
>>  
>> 
>> Help TLC continue saving special places in BC by becoming a monthly member
>> 
>> - only $3 a month for individuals or $5 for families of two or more! Ask me how
>> 
>>  
>> 
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