[BCMA] Job Posting: Registrar at the Morris and Helen Belkin Art Gallery

[Moderated BCMA subscriber listserv.]

*Employment Opportunity
*

*
*

*Registrar (leave replacement)*

*Morris and Helen Belkin Art Gallery, The University of British 
Columbia*

Full-Time, 11-month term appointment from October 23, 2017 to 
September 21, 2018 (Management & Professional, AAPS)

*The priority application deadline is September 12, 
2017.*However, applications will be accepted until the position 
is filled.

The Morris and Helen Belkin Art Gallery at The University of 
British Columbia has an international reputation for its 
innovative work in the field of contemporary art. The Gallery 
promotes understanding and discussion of contemporary art and 
contemporary issues in art history, criticism and curating 
through research, acquisitions, exhibitions, publications, loans, 
education, special projects and exchange programs with major 
institutions worldwide. Founded as the UBC Fine Arts Gallery in 
1948, the Belkin’s history has a deep interconnection with the 
development of contemporary art practice in Vancouver.

The Belkin Gallery is a Category A institution and houses the 
University’s art collection of over 4,500 objects—one of the 
largest public collections of art in British Columbia—and a 
substantial archive. The Belkin’s holdings provide a resource for 
exhibitions, teaching and learning and scholarly research. 
Operating as an academic unit of the Faculty of Arts, the Gallery 
is closely tied to the Department of Art History, Visual and 
Theory and participates in the training of student curators in 
the Critical and Curatorial Studies Program. The Gallery oversees 
the acquisition, installation and maintenance of works in the 
University’s Outdoor Art Collection on the Vancouver campus.

*Position Summary*

This is a temporary leave replacement position at the Morris and 
Helen Belkin Art Gallery. The Registrar is responsible for the 
management of the Gallery’s collection as it relates to 
registration, documentation, acquisitions, loans, deaccessions, 
storage and access to the collection. This position is 
responsible for managing incoming loans of works of art and 
objects and travelling exhibitions from other institutions, 
organizations and individuals as well as managing rights and 
reproductions for the Gallery and image requests from external 
parties. The Registrar works closely with the Gallery’s Archivist 
and contributes to records management systems and provides 
support for the archives.

Collections management responsibilities include but are not 
limited to: overseeing registration; object condition reports; 
insurance; managing research information and access requests to 
the collection; and assisting curatorial and other museum staff 
with access to the collection. The position manages the Gallery’s 
collections information database, including data entry and 
digitization process, ensuring content on internal and online 
versions of the database is kept current and images accessible 
for researchers. The Registrar manages the processing of 
acquisitions to the collection and archives, including 
appraisals, documentation and compiling and submitting 
applications to the Canadian Cultural Property Export Review 
Board for certification. Working closely with the Manager of 
Technical & Design Services the Registrar advises on and manages 
conservation and storage of works in the collection, and 
maintenance of the outdoor art collection.

Incoming and outgoing loans and travelling exhibitions management 
responsibilities include but are not limited to overseeing 
logistical, contractual and insurance arrangements relating to 
the transport of artworks and exhibitions locally, nationally and 
internationally.

The position reports to the Director/Curator. The Registrar 
supervises auxiliary staff, students and interns and oversees 
their training. This position contributes directly to collections 
and exhibitions planning and to the development of policies and 
procedures of the Gallery.

*Qualifications*

__

Candidates should have a Master’s degree (preferred) in a 
relevant discipline such as art history, fine arts, museum 
studies, or library and archival studies plus a minimum of four 
years of related experience, or an equivalent combination of 
education and experience with demonstrated professional 
experience in loans and collections management, supervising 
staff, and project management experience. The successful 
candidate will have:

- considerable knowledge of the methods, practices and 
regulations for local, national and international shipment of 
works of art and insurance requirements relevant to lending works 
of art;

- considerable knowledge of the policies and procedures regarding 
professional standards for registration and collections management;

- considerable knowledge of art history and contemporary art and 
contemporary art practices;

- considerable knowledge of the techniques of handling works of 
art, and the standards and practices for preventative 
conservation and condition reporting;

- experience with museum collection and contact management 
databases and other relevant software such as Microsoft Office, 
photo editing and file sharing software (experience with 
PastPerfect is an asset);

- knowledge of the Canadian Cultural Property Export and Import 
Act and Canadian Cultural Property Export Review Board guidelines 
for certification of art works and experience processing 
donations of artwork preferred;

- knowledge of fine art appraisal procedures and practices preferred;

- knowledge of information management, Canadian Copyright Act and 
BC Freedom of Information and Protection of Privacy Act (FIPPA);

- knowledge of the UBC community, experience working in a 
university art gallery/museum and knowledge of the Belkin Art 
Gallery’s collection and archives an asset.

- ability to train and supervise project staff and students;

- ability to work as part of a team, as well as coordinate the 
activities of a group;

- ability to maintain effective working relationships with a wide 
variety of external and internal contacts;

- ability to handle pressures of meeting daily deadlines and use 
sound judgement in solving problems as they arise;

- excellent communication skills, both oral and written;

- excellent organizational skills to administer numerous projects 
and a multitude of arrangements simultaneously and under tight 
scheduling constraints;

- ability to exercise discretion in regards to handling 
confidential information and Gallery records is critical;

- excellent budgetary management skills;

- ability to work on a ladder, and be comfortable moving artworks 
in a variety of gallery and collections environments.

Salary range: $4,601.33 (minimum) - $5,523.67 (midpoint) - 
$6,628.33 (maximum) per month

*The priority application deadline is September 12, 
2017.*However, applications will be accepted until the position 
is filled. The start date for the position is October 23, 2017.

To apply for this position please submit a cover letter and CV to:

Annette Wooff, Administrator

Morris and Helen Belkin Art Gallery

The University of British Columbia

1825 Main Mall

Vancouver, BC V6T 1Z2

+1 604 822 1666

annette.wooff at ubc.ca <mailto:annette.wooff at ubc.ca>

www.belkin.ubc.ca <http://www.belkin.ubc.ca>

UBC hires on the basis of merit and is strongly committed to 
equity and diversity within its community. We especially welcome 
applications from visible minority group members, women, 
Aboriginal persons, persons with disabilities, persons of 
minority sexual orientations and gender identities, and others 
with the skills and knowledge to productively engage with diverse 
communities. All qualified candidates are encouraged to apply; 
however Canadians and permanent residents will be given priority.

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