[BCMA] Education Collection questions

[Moderated BCMA subscriber listserv.]

Hi All,

I will attach the City of Burnaby Art Education Collection Policy for your reference. I have found the EC really useful since we began it about 5 yrs. ago.
We have a separate database for the Education Collection (we use DBTextworks/InMagic). I would recommend a separate storage area for EC Acquisitions. We use a separate form for EC Donations to keep it distinct from our Perm. Collection.

Pros for having an EC:
-Being able to accession items of interest/lower value/other types of significance that aren't suitable for the permanent collection.
-Giving broader access to collections (most of these artworks go out to schools on loan)

Cons for having an EC:
-Potentially harder to track and to figure out responsibility for tracking locations. We have decided the Fine Arts Programmers are best for tracking these hands-on works. This requires some training, of course!

Hope this helps.
Best,
Jennifer


From: bcma-bounces at lists.vifa.ca [mailto:bcma-bounces at lists.vifa.ca] On Behalf Of Moderated BCMA subscriber listserv.
Sent: November-25-15 11:01 AM
To: bcma at lists.vifa.ca
Subject: Re: [BCMA] Education Collection questions

Hello Pamela,

                I think we may have met at a Past Perfect workshop in Ontario, but that's off topic. I don't have any good resources but I would be interested in some resources that are sent along as backup since we're going to be developing an education from here on out and I envision some resistance.

                On an unofficial note a couple things pop into mind. One thing I've seen in the past is having an option on the donation form that should the donations not be accepted they can go to the education collection, if deemed worthy. This kind of deals with one issue right at the door and I think it's great, you're not worrying about paperwork or donors as they've already agreed. With record keeping I've seen places include education items in their collections database, prefixed or noted in some way, and others use a separate database. Combining the databases is handy as everything is in one spot but you have to be careful that items are clearly indicated as educational collection items. Beyond that in my opinion the most important thing is to have strong policies in place as to use/storage of permanent vs. education collection items and keep it enforced. If the permanent collection is used for educational purposes now, especially hands on ones, you'll probably have a few people angry but they'll have to learn it's what's best for the collection.

William Shepherd
Collections Officer
Swift Current Museum
44 Robert Street West
Swift Current, Saskatchewan
S9H 4M9
Phone: 306-778-4815
Fax: 306-778-4818

From: bcma-bounces at lists.vifa.ca<mailto:bcma-bounces at lists.vifa.ca> [mailto:bcma-bounces at lists.vifa.ca] On Behalf Of Moderated BCMA subscriber listserv.
Sent: Tuesday, November 24, 2015 4:46 PM
To: British Columbia Museums Association <bcma at lists.vifa.ca<mailto:bcma at lists.vifa.ca>>
Subject: [BCMA] Education Collection questions

Hello Everyone,

I'm looking into education collections. Does anyone know of any good resources? I'm looking for anything related: policies, procedures, what to include, use, record systems, pros/cons etc.
Thank you!

Yours, Pamela Woolner
Community Heritage Manager
Oliver and District Heritage Society
Box 847, Oliver, BC V0H 1T0
250-498-4027
info at oliverheritage.ca<mailto:info at oliverheritage.ca>
www.oliverheritage.ca<http://www.oliverheritage.ca/>

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