[BCMA] Job Posting: Collections Management System Coordinator

Tue May 15 16:06:05 PDT 2018

The University of Victoria Legacy Art Galleries is hiring a 1 Year Term Collections Management System Coordinator position.
Please circulate widely.

Application Deadline: Sunday May 27, 2018 by 4:00pm
Do not email your application –  Apply to this Job<https://uvic.mua.hrdepartment.com/hr/ats/JobSeeker/applyTo/3837>
Job Details
Collections Management System Coordinator - (992107)
FULL JOB DESCRIPTION: 992107-LEGA-2018-FOR JD-Collections Management Systems Coordinator-SG4<https://uvic.mua.hrdepartment.com/display_document.php?noheader=1&file_id=64254&action=download>

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Posting Close Date: 27 May 2018
Please note that positions will close at 4 p.m. on the closing date.
Salary Grade $45,302.00 - $50,988.00
Salary posted reflects full FTE (will be prorated for part time)
Classification SG4
Start Date 7/10/2018
End Date 7/9/2019
Employee Group: PEA - Term

About this Opportunity

The University Art Gallery Legacy Art Galleries<http://uvac.uvic.ca/> (Legacy) assists the academic and cultural development of the university community by preserving and exhibiting art for the pursuit and communication of knowledge. At Legacy Art Galleries art activates research and learning through university and community collaborations. Our exhibitions and programs promote dialogue around issues that matter.  With its small but busy staff team, a collection of approximately 20,000 objects and exhibition venues on and off campus, Legacy Art Galleries serves both the university and broader communities through exhibitions, programs, events, teaching, and research. Legacy Art Galleries is committed to representing the values of inclusion and diversity, and the goals of UVic’s Indigenous Plan through its practices and programs.
Job Summary

The University Art Gallery Legacy Art Galleries (Legacy) assists the academic and cultural development of the university community by preserving and exhibiting art for the pursuit and communication of knowledge. At Legacy Art Galleries art activates research and learning through university and community collaborations. Our exhibitions and programs promote dialogue around issues that matter.  With its small but busy staff team, a collection of approximately 20,000 objects and exhibition venues on and off campus, Legacy Art Galleries serves both the university and broader communities through exhibitions, programs, events, teaching, and research. Legacy Art Galleries is committed to representing the values of inclusion and diversity, and the goals of UVic’s Indigenous Plan through its practices and programs.

Reporting to the Director and working closely with the Curator and various other gallery staff and UVic IT staff, the Collections Management System Coordinator’s primary responsibility will be to coordinate the implementation of the new Collections Management System Database which includes overseeing data migration, data standardization, development of a user guideline manual, staff and academic stakeholder training on the database, and development of database templates related to the gallery’s collection management activities. Other responsibilities will include collection accessioning and file management, tracking and management of art loans both incoming and outgoing. As with all positions in the Gallery, the Collections Management System Coordinator will also contribute to the Gallery’s visitor engagement program which includes filling in on front desk greeting and orienting visitors, as needed.  This position’s activities are in line with Legacy’s goal to support the academic and community mission of the University through exhibitions, programs, research, stewardship and animation of the collection.

This position has a work week of Tuesday to Saturday and may involve some occasional evening shifts to accommodate gallery programs and events. This position will be based in the Legacy Gallery downtown but will occasionally also work on campus.
Job Requirements

This position requires:

  *   Bachelor’s Degree in related area (Art history, Museum studies, Anthropology, etc), or equivalent certification in Library, Archival or Information Studies.
  *   Minimum 2 years museum experience which includes:
     *   Collections database administration
     *   Applying documentation standards for material culture
     *   Collection cataloguing
     *   Object handling
     *   Project management

Knowledge requirements include:

  *   Museum standards best practices and ethics
  *   Collections Management cataloguing, documentation, and nomenclature standards
  *   Proficiency in Office Suite of computer programs as well as databases

In addition, this position requires:

  *   Strong analytical, critical thinking and problem-solving skills
  *   Solid communication skills, both written and verbal
  *   Ability to build and maintain productive working relationships with all stakeholders
  *   Ability to work independently and collaboratively in a team environment
  *   Proven track record achieving project goals on time and produce deliverables of a high quality
  *   Working knowledge and/or enthusiasm to actively increase knowledge and awareness of Indigenous protocols
  *   Demonstrated administrative and organizational skills
  *   Demonstrated training skills

Why join UVic?<http://www.uvic.ca/future-faculty-staff/staff/index.php>

Pursue a meaningful career in the world’s best environment for dynamic learning and discovery—a place where you can create vital impact. To learn more about working at UVic and how we reward our employees click here<http://www.uvic.ca/hr/careers/home/join-uvic/index.php>.
The University of Victoria is an equity employer and encourages applications from women, persons with disabilities, members of visible minorities, Aboriginal Peoples, people of all sexual orientations and genders, and others who may contribute to the further diversification of the university. Persons with disabilities who anticipate needing accommodations for any part of the application and hiring process may contact Kam Cheema, HR Programs and Project Manager, at uviccareers at uvic.ca. Any personal information provided will be maintained in confidence.

Additional Information
[https://uvic.mua.hrdepartment.com/images/bullet_red1.jpg] 992107-LEGA-2018-FOR JD-Collections Management Systems Coordinator-SG4<https://uvic.mua.hrdepartment.com/display_document.php?noheader=1&file_id=64254&action=download>

 Apply to this Job<https://uvic.mua.hrdepartment.com/hr/ats/JobSeeker/applyTo/3837>

University of Victoria Legacy Art Galleries
630 Yates Street, Victoria, BC V8W 1K9 Canada
T. 250.721.6562

I acknowledge with respect the Lkwungen-speaking peoples on whose traditional territory the University of Victoria stands, and the Songhees, Esquimalt and WSÁNEĆ peoples whose historical relationships with the land continue to this day.

Current Exhibitions http://legacy.uvic.ca<http://legacy.uvic.ca/>
Follow us | Twitter<https://twitter.com/UVICGalleries> | Facebook<https://www.facebook.com/UVicLegacyGalleries/> | Instagram<https://www.instagram.com/uviclegacygalleries/>

Legacy Art Gallery Downtown
630 Yates Street, Victoria, BC V8W 1K9 Canada
HOURS - W. - Sat. 10-4pm | JUNE - AUGUST -  Th. 10-8pm
*Free + open to the public

Legacy Maltwood On Campus
In the Mearns Centre-McPherson Library
 Hours | Open library hours<http://www.uvic.ca/library/locations/index.php>

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